Privacy Policy

D.R. Martin and Associates, LLC Online Privacy Policy

Last Updated: July 17, 2026

Effective Date: July 17, 2026

At D.R. Martin and Associates, LLC, we are committed to protecting your privacy and personal data. This Privacy Policy (“Policy”) explains how we collect, use, disclose, and protect your personal data when you visit our website, https://drmartinassociates.com, and use our services.

This policy is designed to comply with applicable UNITED STATES FEDERAL AND STATE PRIVACY FRAMEWORKS.  Please note as a financial services firm, our collection and handling of client consumer financial data is securely maintained in accordance with federal laws, including the Gramm-Leach-Bliley Act (GLBA) and SEC Regulation S-P, alongside our broker-dealer and registered investment adviser affiliations

By using our website, you agree to the collection and use of personal data in accordance with this Policy.
 

1. Introduction and Scope

This Policy applies to all personal data processed by D.R. Martin and Associates, LLC in connection with our services and website visitors.

Our Contact Details: D.R. Martin and Associates, LLC 4 Franklin Ave, Suite 1, Ridgewood, NJ 07450 - Inquiry@drmartinassociates.com – (201) 479-0735

Privacy Contact: Inquiry@drmartinassociates.com (201) 479-0735

We encourage you to read this Policy carefully to understand our practices regarding your data and how we will treat it.

2. Information We Collect

We collect various types of information for different purposes to provide and improve our services to you. We only collect data that is necessary for the stated purposes.

2.1. Personal Data

This includes information that can be used to identify you directly or indirectly. The categories of personal data we may collect include:

  • Identifiers: Name, email address, postal address, phone number, IP address, unique personal identifiers, online identifiers.
  • Communications: Information you provide when contacting us, such as customer support inquiries, survey responses.

2.2. Usage Data

When you access our website, we may automatically collect certain information, including:

  • Device Information: IP address, browser type, browser version, operating system, unique device identifiers.
  • Usage Patterns: Pages visited on our site, time spent on those pages, referral source, and navigation paths.
  • Location Data: General location (such as city or region) derived from your IP address.
  • Cookies and Tracking Technologies: Information collected through essential session cookies and basic logging technologies to optimize site performance, as detailed in Section 2.4 of this policy.

2.3. Sensitive Personal Information

Our website doesn't collect sensitive personal information (such as health data, racial or ethnic origin, political opinions, religiouts beliefs, genetic data, or biometric data).  Please note that while sensitive financial data is securely collected from clients and prospective clients during formal, offline financial planning and advisory services.  No such date is collected or processed through this website.

2.4. Tracking Technologies

We and our third-party website infrastructure partners use standard tracking technologies to collect information about your interactions with our website to improve performance and user experience. These include:

  • Cookies: Small text files stored on your device that help us remember your preferences, enable basic site functionality, and analyze site usage.
  • Tracking Scripts / Analytics Tools: Standard analytics software (such as Google Analytics) that collects information about how visitors interact with our website pages.
  • Log Files: Automatically recorded information about your device and usage patterns upon each visit.

These technologies may be used for purposes such as enabling website functionality, remembering user preferences, providing analytics, enabling personalized content or ads, and maintaining the security of our services.

You may adjust your browser or device settings to limit or disable some tracking technologies, though certain features may not function properly without them.
 

3. How We Use Your Information

We use the collected data for various purposes, based on specific legal bases:

  • To Provide and Maintain Our Service: To respond to your online inquiries, follow up on messages submitted through our contact forms, and deliver the initial financial planning or introductory information you request.
  • For Customer Support: To respond directly to your questions, provide technical assistance with site navigation, and ensure your communication reaches our office successfully.
  • For Security and Fraud Prevention: To monitor website traffic, detect and prevent fraudulent activities or technical issues, and maintain the security and integrity of our website infrastructure.

 

4. How We Share Your Information

We share your information with trusted service providers which facilitate our website and operations.  Our website infrastructure and hosting provider is Broadridge Financial Solutions, Inc.  We do not sell your personal information.

4.1 Service Providers: We engage trusted third-party companies to host our website, maintain our online infrastructure, and analyze basic site traffic. These third parties have access to your personal data only to perform these specific tasks on our behalf and are contractually obligated not to disclose or use it for any other purpose

4.2. Business Transfers: If D.R. Martin and Associates, LLC, is involved in a merger, acquisition, or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different privacy policy.

4.3. Legal Requirements: We may disclose your personal data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation (e.g., subpoena, court order, or industry regulatory mandate).
  • Protect and defend the rights or property of D.R. Martin and Associates, LLC.
  • Prevent or investigate possible wrongdoing in connection with the website or our services.
  • Protect the personal safety of users of the service or the public.
  • Protect against legal liability.

4.4. With Your Consent: We may disclose your personal data for any other purpose with your explicit consent.

4.5. Aggregated or De-identified Data: We may share aggregated or de-identified information that cannot reasonably be used to identify you for traffic analysis and website performance optimization.

5. Data Hosting and Jurisdiction

Our website and services are controlled and operated from the United States. Your personal data is hosted, stored, and processed on secure servers located within the United States. If you are accessing our website from outside the United States, please be aware that your information will be transferred to and processed in the United States, where data protection laws may differ from those in your home jurisdiction.

6. Data Security and Retention

6.1. Data Security: We employ industry-standard technical and organizational security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption: Using SSL/TLS encryption for data in transit (HTTPS).
  • Access Controls: Restricting access to personal data to authorized personnel only.
  • Data Minimization: Collecting only necessary data to provide our financial planning and advisory services.
  • Regular Security Audits: Conducting periodic reviews of our security practices.
  • Employee Training: Educating our staff on data protection and security.

While we strive to use commercially acceptable means to protect your personal data, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

6.2. Data Retention: We will retain your personal data only for as long as is necessary for the purposes set out in this Policy, or as required to comply with our legal, regulatory, tax, or accounting obligations.

As a financial services firm, we maintain records in accordance with federal and state recordkeeping requirements (including SEC and FINRA rules). When personal data is no longer required to be retained by law or regulatory standards, we securely destroy, delete, or anonymize it.

7. Your Data Protection Rights

We believe in providing you with transparency and control over the personal information you share with us. Depending on your relationship with us and applicable state frameworks, you may exercise the following choices regarding your data:

Review and Correction: You have the right to request a copy of the personal information we hold about you (such as information submitted through our website contact forms) and to request that we correct or update any inaccurate or incomplete details.

Opt-Out of Marketing: If you have opted in to receive updates, newsletters, or marketing communications from us, you may opt out at any time by clicking the "unsubscribe" link at the bottom of our emails or by contacting us directly.

Limitations Based on Law: Please note that your rights to request the restriction or deletion of certain data are subject to applicable federal and state financial regulations. As a registered financial services practice, we are legally required to retain specific client communication and account records for designated timeframes to remain compliant with regulatory authorities, including the SEC and FINRA.

7.1. How to Exercise Your Choices:  To review, update, or request corrections to your personal information, please contact us directly at inquiry@drmartinassociates.com or call our office at (201) 479-0735. To protect your privacy and security, we will take reasonable steps to verify your identity before making corrections or providing access to personal records.

8. Children’s Privacy

Our service is not intended for individuals under the age of 13.  We do not knowingly collect personally identifiable information from children under 13 years of age.

If you are a parent or guardian and you are aware that your child has provided us with personal data through our website, please contact us immediately at inquiry@drmartinassoiates.com.  If we become aware that we have collected personal data from a child under the age of 13 children without verifiable parental consent, we will take immediate steps to permanently remove that information from our servers and systems.

9. Links to Other Websites

Our website and services may contain links to third-party websites or online portals that are not operated or controlled by us (such as client portals or regulatory disclosure sites). If you click on a third-party link, you will be redirected to that specific third party’s site.

We strongly advise you to review the privacy policy of every website you visit. We have no control over, and assume no responsibility for, the content, privacy policies, practices, or security of any third-party websites, platforms, or services.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our practices, technology, or legal and regulatory requirements. We will notify you of any modifications by posting the updated Policy directly on this page and revising the “Last Updated” date at the top of this document.

You are advised to review this Privacy Policy periodically for any changes. All modifications to this Policy become effective immediately upon being posted to this website page.

11. Complaints and Supervisory Authorities

If you have any questions, concerns, or complaints about our privacy practices or how your personal data is handled on our website, please contact us directly:

  • D.R. Martin and Associates, LLC
  • Address: 4 Franklin Ave, Suite 1, Ridgewood, NJ 07450
  • Email: inquiry@drmartinassociates.com
  • Phone: (201) 479-0735